Dispose of an asset

May not be enabled

Disposal & resalemay not be turned on for your workspace or plan. If you don't see it, contact your workspace admin.

Disposal retires an asset with a paper trail. It routes the decision for approval, forces a data-sanitisation certificate for anything that held data, posts the gain or loss to your ledger, and marks the asset disposed in the register.

Create the disposal

1. In the sidebar, select Disposals, then New disposal.
2. Choose the Asset.
3. Choose the Method — Sale, Scrap, Donation, Lost, Stolen or Transfer out.
4. Enter the Reason.
5. For a sale, enter the Proposed sale value and Currency.
6. Set the Recipient type, then enter the Recipient name. Add the Vendor or location where the method calls for one.
7. Attach Supporting files.
8. Add Labels if they help your team find this later.
9. Select Create draft.

Caution

The Method is fixed once the draft is saved, because it decides which evidence is required. If you picked the wrong one, delete the draft and start again.

An asset can only have one open disposal at a time.

Send it for approval

Select Submit for approval. Approvers decide it from the Approvals inbox — the decision is an approvals permission, not a disposal one, so the person who raised it usually is not the person who approves it.

Once approved, select Start to begin the physical disposal.

Sanitise data-bearing assets

Some assets must be sanitised before they leave your control — anything classified confidential or restricted, anything in your data-bearing categories, and anything with IoT devices attached.

For those, complete the Media disposal certification on the Data sanitisation tab: the Method, the Vendor who did it, the Serial number at disposal, the Date conducted, the Certificate reference, the signed certificate PDF, and who Verified it.

Caution

This is a hard block. Belrald Assets will not let you complete the disposal without it, and the certifying vendor must be a recycler approved for data destruction.

Complete the disposal

1. Select Refresh preview on Gain / loss to check the figure before you commit.
2. Select Complete disposal.
3. Enter the Final sale value and attach the Sale proof file for a sale, the recycler’s certificate for scrap, or the police report for a theft.

Caution

Completing is effectively irreversible. It posts the gain or loss to your ledger and marks the asset disposed in the register.

Cancel or delete

Cancel is available while the disposal is a draft or awaiting approval. Delete is only available on a draft. After work has started, cancel rather than delete so the trail survives.

Statuses to expect

Draft → Pending approval → Approved or Rejected → In progress → Completed. A disposal can also be Cancelled before work begins.