Asset register reference

Use this page as a quick reference when you set up or clean up your asset register. For the step-by-step, see Add an asset.

Asset statuses

Every asset has a status. Statuses group into a few fixed stages that reporting keys off, so the stage is always meaningful even after an administrator renames a status.

Default status	Stage	Meaning
In service	Active	The asset is in normal use. New assets start here.
Standby	Active	Available but not currently in use.
Under maintenance	In maintenance	Work is in progress on the asset.
Retired	Retired	Taken out of service but still on record.
Disposed	Disposed	Sold, scrapped, or written off. This is final.

Moving an asset to Retired or Disposed asks for a reason, so the register keeps a record of why. An administrator can rename these statuses or add new ones for your workspace.

Health

Health is a fixed, at-a-glance rating you set by hand — it never changes on its own:

• Good — no known issues.
• Fair — showing wear; keep an eye on it.
• Poor — degraded; plan a repair or replacement.
• Critical — needs attention now.

Criticality

Criticality is a number from 1 to 10 that says how much the asset matters to your operation. Belrald Assets uses it to help prioritise work — a fault on a criticality-10 asset outranks the same fault on a criticality-3 one. Set it honestly so prioritisation stays useful.

Fields you can record

Field	Notes
Name	What people call the asset. Required.
Category	From your workspace’s list; drives reporting. Required.
Location	Where the asset lives. One location per asset. Required.
Serial number	Combined with manufacturer and model, kept unique.
Manufacturer / Model	Free text.
Install date	When the asset went into service.
Warranty expiry	Flags jobs that may still be covered by warranty.
Parent asset	Nests this asset as a component of a larger one.
Notes	Free text, for anything else worth recording.
Labels	Reusable tags for grouping and filtering.

Components and hierarchy

An asset can be a component of a larger one — a motor inside a production line, or a system inside a building. Set a Parent asset to nest it. Cost and downtime roll up from components to their parent, and you can nest several levels deep. You cannot delete an asset that still has components; reparent or detach them first.

QR codes

Each asset can carry a QR code so a technician can scan straight to it in the field. Generate one from the asset, then print it on a label using the built-in label renderer.