Plan a budget

May not be enabled

Budget planningmay not be turned on for your workspace or plan. If you don't see it, contact your workspace admin.

A budget is an annual spend plan you enter month by month. Belrald Assets compares it against actual ledger spend, projects where the year will land at the current run rate, and warns you before you run out.

Create a budget

1. Go to Finance → Budgets and select New budget.
2. Enter the Name.
3. Choose the Fiscal year and the month it Starts.
4. Choose the Scope — the whole account, a Location, or an Asset category — and pick the target.
5. Choose the Currency and the Owner who is accountable for it.
6. Set the Alert at thresholds. Up to four, from 1% to 100%, in ascending order.
7. Build the Monthly plan: Add category, then enter twelve monthly amounts for it. Running Row total, Monthly total and Grand total figures update as you type.
8. Select Save draft, or Save & activate if you are ready.

Note

Each cost category can appear once and needs all twelve months filled in, even if some months are zero.

Activate it

Only Active budgets are monitored. A draft tracks nothing, and an archived budget stops being monitored. Activate as soon as the numbers are agreed.

Caution

Scope and fiscal year lock as soon as spend is recorded against the budget. Get those two right before you activate. Everything else — name, owner, currency, alert thresholds and the monthly amounts — stays editable.

You can only have one budget per fiscal year for a given scope and target. Belrald Assets refuses an overlapping budget and points you at the existing one.

Read the variance

Open the budget’s Variance view and set the As of date. It shows Budgeted, Actual (to date), Variance and Projected annual, broken down By category, By month, or as a matrix.

Note

Variance is actual minus budgeted, so a negative number means you are under budget. Where a currency has no FX rate, the figure shows as unavailable rather than being quietly dropped.

Alerts and over-budget approvals

Each threshold fires once per period and category, measured against the projected annual run rate rather than spend to date — so you hear about a problem while there is still time to act.

Crossing your committed-spend limit raises an approval request. Select View in Approvals to see who it is with.

Caution

The approval records that someone authorised the overage after the fact. It does not block the spend, and it does not roll back the work order or purchase order that caused it.

Retire a budget

Archive a budget at year end — it stops being monitored but keeps its history. Deleting is restricted to owners.