Organise records with labels

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Labelsmay not be turned on for your workspace or plan. If you don't see it, contact your workspace admin.

Labels are one shared vocabulary for tagging records across your whole workspace — a label like “Critical” or “Warranty” can apply to work orders, assets and vendors alike. Because everyone picks from the same curated list, filters and reports stay meaningful.

Your workspace starts with a small starter pack of groups and labels. Edit it to match how your team talks.

Create a label

1. Go to Settings → Labels.
2. Select New label.
3. Enter the name — up to 64 characters. Keep it short and specific.
4. Choose what it applies to. This is required: pick at least one record type, such as work orders or assets. A label only appears on the record types you choose here.
5. Optionally set a colour. If you skip it, Belrald Assets picks one from the palette.
6. Optionally assign the label to a group.
7. Save the label.

Group related labels

Groups keep long lists usable, and they carry two useful settings:

• Exclusive — a record can carry only one label from this group. Use it for things like a priority band, where two values would contradict each other.
• Tenant visible — labels in this group can be shown to tenants. Leave it off for anything internal.

Note

You can only make a group exclusive while no record carries two labels from it. If some do, Belrald Assets refuses the change and lists the records — remove the extra labels first, then try again. Nothing is stripped behind your back.

Apply a label to many records at once

Open a label and apply it to a batch of up to 500 records. Belrald Assets reports which records it applied the label to and which it skipped — a record is skipped when it already carries the label or has reached its own label limit.

Keep the list clean

• Archive a label you have stopped using. It leaves the pickers but stays on the records that already carry it.
• Merge a duplicate into the label you want to keep. Records move to the surviving label automatically.

Note

Two limits apply: up to 1,000 labels per workspace, and up to 50 labels on any single record. If you hit the workspace cap, archive or merge before adding more. Your plan may allow a higher cap.

What happens next

Labels show up in filters, saved views and reports. If your workspace uses AI label suggestions, review the suggested labels and accept or reject each one — nothing is applied until you accept it.