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Build your location hierarchy

Applies to
  • Owners
  • Admins
  • Managers
Before you start
  • You can sign in to Belrald Assets
  • You know which sites, buildings and rooms you want to track
Related

Locations are the backbone of your workspace. Every asset, work order and cost hangs off a location, so build this first — a good hierarchy makes reporting, routing and scoping work without extra effort later.

A hierarchy is a tree. A campus contains buildings, a building contains floors, a floor contains rooms. Each level is a location in its own right.

Add a location

Section titled “Add a location”
  1. In the sidebar, select Locations.
  2. Select New location.
  3. Enter the Name — up to 120 characters. Use the name people say out loud, like “Block A” or “Ikeja Warehouse”.
  4. Choose the level — campus, building, floor, wing, room, zone, unit, area, utility space or other. The levels available come from your location taxonomy, so your workspace may show custom ones.
  5. Choose the parent location. Leave it empty only for a top-level site.
  6. Save the location.

Belrald Assets generates a short code for the location and a QR code to match it. The short code is what technicians scan in the field to jump straight to a place.

Fill in the details that do the work

Section titled “Fill in the details that do the work”

These fields are optional, but each one unlocks something:

  • Address, coordinates and geofence — put the site on a map and support location-aware mobile work.
  • Timezone and currency — make dates and costs read correctly for that site.
  • Operating hours — feed business-hours calculations, including SLA clocks.
  • Manager and contacts — say who to call.
  • Routing rules — send work raised here to the right queue automatically.
  • Cost centre — roll spend up to your finance structure.
  • Rentable — mark units you lease to tenants.

Import many locations at once

Section titled “Import many locations at once”

If you already have a site list, import it instead of typing it in. Owners and admins can start an import from Locations, and you can cancel a running import job if you spot a problem in the file.

Section titled “Print QR labels”

Go to Locations → Print labels, select the locations you want, and download the label batch. Belrald Assets marks the batch as reprinted for you, so your records show what is physically on the wall.

Attach documents

Section titled “Attach documents”

A location can hold its own paperwork — leases, fire certificates, electrical compliance certificates, lift inspections, insurance, manuals and more. Attach them to the location so anyone working there can find them.

Archive instead of delete

Section titled “Archive instead of delete”

Locations accumulate history you rarely want to lose.

  • Archive a location that is out of use. It disappears from pickers but keeps its history.
  • Delete removes it from everyday use.