Admissions

Welcome to the "Admissions" unit, a pivotal component of your administrative toolkit. This section is dedicated to guiding you through the process of managing admissions seamlessly and efficiently.

Admissions are the gateway to each institution's growth and excellence. This unit empowers you with the necessary tools to oversee the admission process, ensuring it aligns with your institution's values and objectives.

Creating the Admission Year

Your first task in the admissions process is to create an admission year for the current session. This step is crucial for organizing and managing student admissions effectively. To get started, follow these steps:

1. After a successful sign in, Navigate to the "Admissions" section on the admin dashboard.

2. Locate and click on the option to "Create Admission Year."

3. Provide the necessary details.

4. Click on the Create button, to Save your info and create the admission year.

Registering Students

With the admission year in place, you're ready to register students for the current session. Follow these steps to begin the registration process:

1. Navigate to the "Faculties" section on the dashboard by clicking on your university name or icon, so as to be redirected to the dashboard.

On the dashboard, click on Faculties

Within the "Faculties" section, select the specific faculty, where you want to register students. Click on the "Add New Faculty, or "Create new" within the chosen faculty. Enter the necessary information for the faculty you want to create, and click on "Add" to save your data. Repeat this process for the different faculties you would like to add in your institution.

We understand that errors can happen. If you need to correct or alter any information, follow these steps:

1. Locate the faculty or department you wish to modify.

2. Check the checkbox next to the faculty or department name to select it.

3. Open the actions menu by clicking on the actions button (at the top of the page).

4. Choose the option that suits your action, such as "Edit," "Delete," or "Export"

By following these steps, you can easily make corrections and updates to your faculty information as needed.

Once the faculty creation is successful, proceed by clicking on the faculty name. This will enable you to add departments under the faculty.

Department Registration

To create new departments within a faculty, choose "Add New Department" or "Create New."

Enter the necessary details for the department you want to create, and click "Add" to save it. Repeat these steps for all the different departments you want to add under each faculty in your institution.

Note: When registering for departments, please note that the departmental code should be a maximum of three letters. This abbreviation represents the course codes unique to each department, ensuring clear distinctions between different departments. Keeping the code concise enhances clarity and streamlines the identification of specific course offerings within each department.

Establishing Programmes Within Your Department

To create programme within your department, begin by clicking on "Add Programme" or "Add New Programme." Once you are done entering the neccessary details for the programme, double-check the programme details to ensure accuracy and completeness, then Click "Add", to save your programme data.

Continue this process for any additional programmes you'd like to establish within your department.

Once you've completed the process of creating faculties and departments, you can now seamlessly admit students to your current session. Follow this steps to add students successfully into your current session:

1. Return to your dashboard.

2. Navigate to the "Admissions" section by clicking on "Admissions".

3. Inside Admissions, click on the academic session you've already created.

4. Click on "Add New Student" to start registering students.

Note: Ensuring the accurate registration of the student's email is crucial in this section. Incorrect entries can only be rectified by deleting the student and re-adding the information from scratch. Therefore, it's essential to input the correct email address during the registration process to avoid any inconvenience or data loss.

By following these steps, you'll be able to add students into the current session, assigning them to their respective faculties and departments, ensuring a smooth and organized admission process.

Extending Admission Offers to Enrolled Students

Now that you've successfully enrolled students into the academic session, the next crucial step is sending them their official offer of admission. Here's how to do it with ease:

1. Access Student Details: To initiate the process, click on the student's name. This action will display the comprehensive student profile that you've added.

2. Edit Student Information: Should you need to make any alterations or updates to the student's details, simply click on the 'Edit' button conveniently located at the top of the page.

3. Send Admission Offer: To officially offer admission to the student, click on the 'Send Offer' button, also situated prominently at the top of the page. Upon doing so, the student will promptly receive an admission notification in their email.

Additionally, as an admin, you have the authority to manage a student's status. While all registered students are marked as 'Active' by default, you can modify this status by selecting the 'Active' dropdown menu located at the top-right corner of the page.

By following these precise steps, you can seamlessly communicate admission offers to students and maintain complete control over their enrollment status, ensuring a streamlined and efficient admission process.

After successfully following the aforementioned steps, congratulations, you have completed the admissions process.

The next essential phase involves creating or assigning roles to the staff within the admissions unit. This action ensures seamless operations and grants staff members responsible for admissions the appropriate access and authority they need, to efficiently carry out their responsibilities.

For detailed instructions on the steps to follow to achieve this, please click here